Sunday, January 31, 2016
Microsoft Word 2007
a.
What
is it?
Word
2007 is the latest and greatest word processing application from Microsoft. It
is one of the many software programs that make up MS Office 2007 which is
available only for the Windows PC operating system. It is used for creating
basic letters to more complex documents like newsletters, manuals, forms, and
now blogs
b.
Previous
versions:
i.
Windows
PC: Office 2003 – is compatible with 2007 if the updated compatibility package
is downloaded and installed
ii.
Apple
Mac: Office 2004 – still the latest version (2007 is not available for the Mac)
and has no compatibility with the Windows PC 2007 version. However, if a file
that is created using Word 2007 is saved as a .doc then it could be opened
using Apple Office 2004
c.
It
is recommended that during the installation of Office 2007 you also uninstall
your older version(s) of Office. Although you can have multiple versions
installed at the same time you will encounter problems. The most noteworthy
issue is trying to open two versions of one program. For instance, if you open
both Word 2003 and Word 2007, then restart your computer you will find that
Word will not open right away. In fact, your computer will need to reinstall
upon trying to open Word 2003 or Word 2007 taking a considerable amount of time
a.
What
is this?
Known
as a Graphical User Interface (GUI) it uses windows, icons, pull-down menus,
and the mouse to make using the program easier to learn and work with
b.
Title
bar
i.
File
name, format, mode, application
c.
Quick
Access Toolbar
i.
Save, Undo, redo, and the toolbar is completely customizable
d.
The
Office button
i.
Similar
to the Word 2003 File menu
ii.
New,
Open, Convert, Save, and so on…
1.
Those
with arrows have additional commands you can choose
iii.
Buttons
in bottom right
1.
Word Options
2.
Exit Word
e.
The
Word Ribbon
i.
Biggest
interface change from previous versions
ii.
Home, Insert, Page Layout, and so on…
iii.
The
Ribbon is context sensitive
1.
It
may change depending on what you do
iv.
Each
Tab has a number of groups
1.
When
you hover your mouse pointer over a group item information will typically
appear
v.
In
the bottom right of most group panels you’ll find a little diagonal arrow
1.
Hover
to discover shortcut
2.
Click
to launch a new window for more options and choices within that group
vi.
The
Help button (circle w/ a question mark inside) is located above and to the
right of the Ribbon
1.
Once
selected a new Word Help window
appears
a.
Help
Categories
i.
Select
any Topic under Browse Word Help to find more helpful Subtopics
b.
Help
Search
i.
Click
inside the textbox, type a topic, and click Search
2.
You
can also navigate and find other helpful options (like Home and Print) on the toolbar located near the top of the Help window
vii.
Keyboard
shortcuts
2.
Next,
press the keyboard key with the letter or number that represents what you want
3.
Then
you’ll see that the groups within that choice now have shortcuts showing so you
can choose the specific option within
4.
The Alt key turns off all visible
shortcuts as well
viii.
Minimize/Maximize
the Ribbon
1.
Right-click
on any tab or tab group and select Minimize the Ribbon
a.
What
is this?
Documents
can be basic letters to more complex documents like newsletters, manuals,
forms, and now blogs. They need to be saved if you want to work with them again
b.
When
opening Word 2007 it automatically starts with a new document
c.
To
close that document, select Office
Button > Close
d.
Creating
a new document
i.
To
create a new document, select Office
Button > New
ii.
In
the top middle of the new window under Black
and recent click on Blank Document and
then select the Create button in the
bottom right of the window
e.
Saving
a document
i.
Try
to save your files when you begin to prevent the possibility of losing your
document later due to some random computer failure
ii.
To
save a document, select Office Button
> Save or Save As
1.
This
time, simply choose Save
2.
Select
My Documents as the location to save
a.
This
is the default location to save
b.
This
is the best choice to save all of your files as it is easy to back up this
folder
c.
You
can also make folders within the My
Documents folder for better organization
3.
Give
the file a name, mywordfile
4.
Word
Document will save as a Word 2007 document (.docx)
and is not compatible with older versions unless the compatibility package was
installed on the computer that tries to open the file
iii.
Keyboard
shortcut: Ctrl+S
iv.
To
save as an older file format
1.
Select
Office Button > Save As > Word
97-2003
a.
This
will save as a .doc
2.
In
the Title bar it now shows the
document is a .doc and you are
working in the Compatibility Mode
a.
This
means that you will not have the new Word 2007 specific features
b.
This
also means your Word 97-2003 document is compatible with the older versions of
Word
v.
Close
this file, create a new Word 2007 document and save as a yourname.docx
a.
What
are these?
Visual
aids help you with creating and editing your documents. They help with the
layout and design in getting you precise measurements and better ways to view
b.
Rulers
i.
On
the Ribbon, select the View tab > in the Show/Hide group > click Ruler
ii.
The
rulers show the page by inches
iii.
In
the top and left rulers there are Margin Markers indicated by the
division of white and blue
iv.
The
arrows, boxes, and L’s indicate indenting
and tabs
c.
Views
i.
Can
be found on the Ribbon and the Status Bar (bottom right)
1.
On
the Ribbon, select the View tab > in the Document Views group
2.
Print Layout View
a.
This
is should be primary working view
b.
What
you see is what it will look like when you print the document
3.
Full Screen Reading
a.
Ideal
for reading long documents, not for editing
b.
Use
the arrow navigation in the top of the window
4.
Web Layout
a.
What
the page would look like if saved for the Web
5.
Outline
a.
Working
in an outline with multiple levels
6.
Draft
a.
Strictly
work on content while not concerned with layout
d.
Zoom
i.
125%
default
ii.
Zoom Slider
1.
Bottom
right corner
iii.
View Tab
1.
Zoom
a.
One
page, two pages, 100% and so on…
iv.
Easiest
way to zoom Ctrl + [your mouse scroll]
a.
What
is this?
i.
Two
different ways to layout your document
b.
On
the Ribbon, select the Page Layout tab > in the Page Setup group
> click Orientation > Portrait or Landscape
a.
What
is this?
A
margin is the space between the text
and the edge of the printed paper at the top, bottom, left, and right of the
page
b.
Margins by default if changed will change
for the entire document
i.
To
change the margin visually, simply
move your mouse pointer into the left margin
on the ruler and then click and drag to set your new margin
ii.
To
change the margin by using exact numbers
1.
On
the Ribbon, select the Page Layout tab > in the Page Setup
group > click Margins
2.
Select
one of the predesigned margins or
select Custom Margins and change the
settings in the new window
a.
What
is this?
Text
is simply character data. There are many basic to complex ways to create and
work with this character data
b.
Click
inside your document and type out a sentence
c.
Highlight
or select the text
i.
Using
your mouse
1.
Move
your mouse pointer to the beginning of one of the words and the click and drag
from beginning to end of that word
2.
Double
click inside the word
ii.
Using
the keyboard
1.
Hold
down the shift key on your keyboard
and use your arrow key(s)
left/right/up/down also on the keyboard
2.
Hold
down Shift+Ctrl and then the arrow key(s) left/right to select the
entire word
d.
Helpful
toolbars
i.
The
mini toolbar
1.
This
appears when you type, select, and then hover over or right-click inside the
selected text
2.
Move
your mouse into the mini toolbar to
select your option
3.
Once
you move your pointer into the Ribbon you lose your mini toolbar option
4.
You
can click back into the document to get rid of the mini toolbar
ii.
The
status bar
1.
Bottom
left
a.
Current
page of total pages
b.
Number
of words selected / number of words in document
e.
Replace
and delete text
i.
Highlight
one or more words then simply type new text to replace the older text
ii.
Highlight
one or more words then tap the Delete
key on the keyboard to delete the text
f.
Edit
text one letter at a time
i.
Click
just before or inside any word and tap the Delete
key on the keyboard to delete the letter or space to the right
ii.
Click
just after or inside any word and tap the Back
Space key on the keyboard to delete the letter or space to the left
g.
Select
the paragraph
i.
Create
a paragraph
1.
Select
all of your text, and then delete it
2.
To
quickly create a paragraph for testing in Word, type =rand()
ii.
Select
a paragraph
1.
Click
and drag as before to select the paragraph
2.
Triple
click inside the paragraph
3.
Move
your mouse to the left of the paragraph in the margin and click twice
h.
Selecting
the entire document
i.
On
the Ribbon, select the Home group > in the Editing group > click Select > Select All
ii.
Use
the keyboard shortcut, Ctrl+A
iii.
Click
and drag in the margin to the left
throughout the entire document
a.
What
is this?
Formatted
text has control codes indicating the fonts, bold or italic type, margins,
indents, columns, tabs, headers and footers, and other attributes
b.
Resize
text
i.
Select
any letter, number, word, sentence, or paragraph
iii.
On
the Ribbon, select the Home tab > in the Font group > click on the down arrow to open a
menu of different sizes, then hover over some of the sizes and watch how the
text in the document changes
c.
Basic
style changes
i.
On
the Ribbon, select the Home tab > in the Font group > Hover over:
1.
B for Bold
2.
I for italics
3.
U for Underline
a.
There
is also a dropdown menu for more underline options
d.
“Highlighting”
text
i.
“Highlight” selected text
1.
Select
any letter, number, word, sentence, or paragraph
2.
On
the Ribbon, select the Home tab > in the Font group > click Text Highlight Color (down arrow for dropdown menu)
a.
Choose
Yellow
ii.
“Highlight” any text
1.
Do
not select any text
2.
On
the Ribbon, select the Home tab > in the Font group > click Text Highlight Color (button)
3.
Simply
click and drag over the text you want to “highlight”
4.
To
turn the “highlighter” off select
the Text Highlight Color button
again
iii.
To
get rid of a text “highlight”
1.
Select
the text that has the highlight
2.
On
the Ribbon, select the Home tab > in the Font group > click Text Highlight Color (down arrow for dropdown menu) > No Color
a.
What
is this?
Sometimes
it will be beneficial for you to view the hidden information regarding the
formatting attributes
b.
On
the Ribbon, select the Home tab > in the Paragraph group
> click Show/Hide
i.
Word
keeps formatting information stored in these invisible markings
c.
More
information on these formatting marks
i.
Select
Office Button > Word Options
(bottom right) > Display
ii.
You
can also choose to see these marks on a regular basis by checking any one of
the options under Always show these
formatting marks on the screen
a.
What
is this?
Navigation
is the way you move around in your document. There are many keyboard shortcuts
and options in the Scrollbar to move to different sections of your document
b.
Using
standard keys on your keyboard
i.
Use
the Arrow key on the keyboard to
move up or down one line, or left or right one character
ii.
Page Up and Page Down keys move up or down one page at a time
c.
Using
keyboard shortcuts
i.
Ctrl + Page Up and Ctrl + Page Down keys take you to the top of the previous page or
the next page
ii.
Ctrl + End key takes you to the very end of
your document
iii.
Ctrl + Home key takes you to the very top of
the document
d.
Using
the Scrollbar feature
i.
On
the far right of your screen click on the up arrow to move up and on the down
arrow to move down
ii.
Click
and drag the slider in between the two arrow to change what you view
iii.
Click
in between the arrows and the slider and you will move up or down more quickly
e.
The
Mouse Wheel allows you to scroll up
or down
f.
Browse
by Object
i.
Click
on the circle in the bottom right in between the double arrows on the Scrollbar
ii.
Selecting
any one of these options changes your default for how you browse using your
double arrows and sets your default for your Ctrl + Page Up and Ctrl +
Page Down keys
a.
What
is this?
A
paragraph is one or more sentences grouped together and addressing a common subject.
Word 2007 treats a paragraph as any section of text that has paragraph
formatting. Paragraph formatting is created by a character known as a line
return at the end of the paragraph.
b.
Indenting
i.
Click
before the first letter of the first paragraph and tap the Tab key on your keyboard to indent
the first line
1.
Will
indent using a 1/2 inch default
2.
Every
other line in the paragraph stays the same
3.
The
indent change is also indicated in
the ruler
ii.
Using
the Ribbon
1.
Click
before the first letter of the second paragraph
2.
On
the Ribbon, select the Home tab > in the Paragraph group > click Increase Indent
iii.
Indent
an entire paragraph
1.
Click
once in the left margin on the same row as the second line of the third
paragraph
2.
On
the Ribbon, select the Home tab > in the Paragraph group
> click Increase Indent
iv.
Advanced
Indents
1.
To
indent using a precise measurement other than the default setting
a.
Create
a new set of paragraphs with =rand()
b.
Select
the first new paragraph
c.
On
the Ribbon, select the Page Layout tab > in the Paragraph group > click Indent > Left
or Right
c.
Spacing
i.
Spacing in between paragraphs
1.
Click
inside the paragraph you want to change spacing
before or after
2.
On
the Ribbon, select the Page Layout tab > in the Paragraph group > click Spacing > Before (arrow(s) to the right) or After (arrow(s) to the right)
a.
You
can also select multiple paragraphs to change the spacing in between all of them
ii.
Line Spacing
1.
Click
inside the paragraph you want to change the line spacing
2.
On
the Ribbon, select the Home tab > in the Paragraph group
> click Line Spacing > select the amount of spacing you want
d.
Tabs
i.
To
the left of the top ruler there is a
button for tabs
ii.
Using
the tab button
1.
Simply
click on the button to cycle through the different tabs
2.
Hover
over the button to see which tab you
selected and are working with
iii.
Example
on how to use the tab button
1.
Click
before the first letter of the second new paragraph
2.
Choose
Left Indent from the tab button selections
3.
Click
anywhere inside the ruler to set the
Left Indent
4.
Tap
the Tab key on your keyboard to indent the first line to the location
you just set
a.
What
are these?
These
are options for you to cut, copy, paste, or move selections of text and other
objects in you document
b.
Copy and Paste one word
i.
Select
any word
ii.
On
the Ribbon, select the Home tab > in the Clipboard group > Copy
iii.
Click
into the new location for the word you copied
iv.
Right-click
on your mouse and from the menu choose Paste
from the menu
v.
Keyboard
shortcuts
1.
Copy - Ctrl+C
2.
Paste - Ctrl + V
c.
Cut and Paste Special blocks of
text
i.
Select
any word
ii.
On
the Ribbon, select the Home tab >
in the Clipboard group > click Copy or simply right click on your mouse and choose Cut from the menu
iii.
Click
into the new location for the word you copied
iv.
On
the Ribbon, select the Home tab > in the Clipboard group > click Paste (down arrow underneath)
> Paste Special…
1.
This
gives you a list of different ways to paste
2.
Choose
Paste: Formatted Text (RTF)
v.
Keyboard
shortcut
1.
Cut - Ctrl+X
d.
Move text
i.
Select
any word
ii.
Click
(and don’t let go) inside the selected word
iii.
Drag
your mouse to the desired location and drop (let go of the mouse button) the
text
13.
Undo and Redo
a.
What
are these?
i.
Commands
that allow you to correct mistakes by moving backward or forward in time
b.
Click
at the end of the document in an empty row (no text in row)
c.
Type:
Todiy
d.
Demonstrate
using the keyboard shortcuts
i.
Undo - Ctrl+Z
ii.
Redo - Ctrl+Y
a.
What
is this?
A
function where you can search throughout your document for occurrences of
specific text. And, if you wanted to you could automatically substitute other
text in each location where the text occurs
b.
Find text in the document
i.
Begin
from the top of the document
1.
Use
the Ctrl+Home keyboard shortcut
ii.
On
the Ribbon, select the Home tab > in the Editing group > click Find
iii.
Type:
gallery
iv.
Select
the Find Next button
v.
Choose
the Cancel button to close the
window
vi.
The
keyboard shortcut to find: Ctrl+F
c.
Replace Text
i.
Begin
from the top of the document
1.
Use
the Ctrl+Home keyboard shortcut
ii.
Open
the Replace window
1.
Use
the keyboard shortcut: Ctrl+H
2.
or:
on the Ribbon, select the Home tab > in the Editing
group > click Replace
iii.
Type
in the word(s) you want to find
iv.
Type
in the word(s) you want to use to replace
v.
Select
the Find Next button
1.
Either
select Replace, Replace All, or Find Next
vi.
Choose
the Cancel button to close the
window
15.
Spell check
a.
What
is this?
A
way for you to check and potentially correct your spelling mistakes
b.
At
the end of the document, start a new line by typing, This year I will not make a songle misteake.
c.
The
red jagged underline indicates that MS Word identified the word as a
misspelling
i.
A
Quick fix
1.
Move
your mouse pointer into the possibly misspelled word and right-click
2.
From
the list of word options in the menu, select the correctly spelled word
ii.
To
Check the entire document
1.
Start
from the beginning of the document
a.
Ctrl+HOME
2.
On
the Ribbon, select the Review tab > in the Proofing group > click Spelling & Grammar
3.
In
the new window choose from the buttons on the right to edit your document as
you move through the document
4.
The
red line indicates a possible spelling error and the green line indicates a
possible grammatical error
16.
Thesaurus
a.
What
is this?
A
dictionary of synonyms and antonyms
b.
Find
a synonym for a word quickly
i.
Right-click
inside the word you want to change
ii.
Hover
your mouse pointer over Synonyms
iii.
Select
the appropriate word
c.
More
comprehension way to find a synonym
i.
Select
the same word in your document
ii.
On
the Ribbon, select the Review tab > in the Proofing group > click Research
1.
A
column will appear to the right of the screen
2.
Choose,
Thesaurus: English (U.S.)
3.
Your
search will return a number of possible words
4.
Move
your mouse pointer into the word
a.
Click on the down arrow to the right to get a
menu of options
b.
Make
your selection of what you want to do
iii.
Click
on the X in the top right corner of the column to close
17.
Printing basics
a.
What
is this?
Printing
is simply that, printing all or part of your document on a hard copy like
letter sized paper
b.
Always
save your paper first, Ctrl+S
c.
Select,
Office Button > Print > Print
Preview
d.
Click
on the page to Zoom in or out
e.
Review
the Ribbon as it has many options in
Print Preview
f.
If
you were satisfied with the way it would print then you would select Print or if you wanted to continue to
edit the document then you would select the Close Print Preview button
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